thrilltrack-explorer/docs/SUBMISSION_FLOW.md

Entity Submission Flow - CRITICAL SECURITY PATTERN

The Sacred Flow

Every entity creation or edit MUST follow this exact flow:

1. User fills form
   ↓
2. Submission created → moderation queue
   ↓
3. Moderator reviews & approves
   ↓
4. Edge function writes to database (via service role)
   ↓
5. Versioning system captures change
   ↓
6. Public can view live entity

❌ NEVER DO THIS

// Direct database write - BYPASSES EVERYTHING!
await supabase.from('parks').insert(parkData);
await supabase.from('rides').update({ id: rideId }, rideData);

// Even if you're a moderator/admin:
if (isAdmin) {
  await supabase.from('parks').insert(parkData); // STILL WRONG!
}

Why this is blocked:

• RLS policies explicitly deny INSERT/UPDATE to authenticated users
• Only the service role (edge functions) can write
• Edge functions are ONLY triggered by moderation approval

✅ ALWAYS DO THIS

// Import the submission helpers
import { 
  submitParkCreation, 
  submitParkUpdate,
  submitRideCreation,
  submitRideUpdate 
} from '@/lib/entitySubmissionHelpers';

// For new entities:
const result = await submitParkCreation(parkData, user.id);

// For editing existing entities:
const result = await submitParkUpdate(parkId, parkData, user.id);

For React Components

Use the enforced wrappers:

import { enforceParkSubmissionFlow } from '@/lib/entityFormValidation';

// In your component:
const handleSubmit = enforceParkSubmissionFlow(isEditing, park?.id);

<ParkForm
  isEditing={isEditing}
  initialData={park}
  onSubmit={async (data) => {
    await handleSubmit(data, user!.id);
    toast({ title: "Submitted for review" });
  }}
/>

Why This Matters

Security

• Prevents spam and vandalism
• Rate-limits submissions via queue system
• Blocks malicious automated bots

Quality

• Human review catches errors, duplicates, inappropriate content
• Maintains high data quality standards

Accountability

• Full version history with user attribution
• Every change is tracked and auditable
• Can rollback any change

Compliance

• Complete audit trail for legal/regulatory requirements
• User attribution for all content

For Moderators/Admins

Even moderators must follow the flow:

1. Create/edit submission through normal UI
2. It goes to moderation queue
3. Review your own submission
4. Approve it

Why?

• Ensures versioning captures the change
• Creates audit trail
• Prevents accidental mistakes

Exception: Only emergency database fixes via SQL editor should bypass this. These should be:

• Extremely rare
• Documented in admin_audit_log
• Followed by manual version creation if needed

Database Protection

RLS Policies

The following tables have explicit denial policies:

• parks - INSERT/UPDATE blocked for authenticated users
• rides - INSERT/UPDATE blocked for authenticated users
• companies - INSERT/UPDATE blocked for authenticated users
• ride_models - INSERT/UPDATE blocked for authenticated users

Service Role Access

Only these edge functions can write (they use service role):

• process-selective-approval - Applies approved submissions
• Direct SQL migrations (admin only)

Versioning Triggers

All entity writes trigger auto_create_entity_version():

• Captures full entity state
• Records user who made change
• Creates diff of what changed
• Logs to audit trail if user attribution missing

Error Messages

If you see these errors, you're trying to bypass the flow:

Error: new row violates row-level security policy

→ You tried to INSERT/UPDATE directly. Use submission helpers.

Error: permission denied for table parks/rides/companies/ride_models

→ Same issue - use submission helpers.

Testing the Flow

Manual Test:

1. Create a new park through the UI
2. Check content_submissions table - should have new row
3. Check submission_items table - should have park data
4. Approve via moderation queue
5. Check parks table - entity should appear
6. Check entity_versions table - version should be created
7. Version should have correct changed_by user_id

Automated Test:

// Test that direct writes are blocked
try {
  await supabase.from('parks').insert({ name: 'Test Park' });
  throw new Error('Expected RLS to block this');
} catch (error) {
  // Should get permission denied error
  expect(error.message).toContain('row-level security');
}

// Test that submission flow works
const result = await submitParkCreation(parkData, userId);
expect(result.submitted).toBe(true);

Monitoring

Dashboard Widgets

Check the admin dashboard for:

• Suspicious Versions - Versions without user attribution
• Queue Backlog - Submissions waiting too long
• Flow Violations - Any attempts to bypass the flow

Audit Logs

-- Check for versions without user attribution
SELECT * FROM entity_versions 
WHERE changed_by IS NULL 
ORDER BY changed_at DESC;

-- Check for direct writes (should be none except migrations)
SELECT * FROM admin_audit_log 
WHERE action = 'version_without_user'
ORDER BY created_at DESC;

Common Pitfalls

❌ "I'll just fix this one typo directly"

Even small fixes must go through the flow. Creates version history.

❌ "I'm an admin, I can bypass this"

No. Admins follow the flow. Prevents mistakes and maintains audit trail.

❌ "This is taking too long, I'll do it in SQL editor"

Only for emergencies. Document it. Create manual version if needed.

❌ "I'll bulk import via CSV"

Bulk imports should:

1. Create submissions programmatically
2. Auto-approve them if from trusted source
3. Still trigger versioning

Questions?

Q: What if I need to bulk import 1000 parks? A: Create submissions programmatically, set status='approved', let edge function process them.

Q: What if there's an emergency typo on homepage? A: Make the fix via submission → have another mod approve immediately. Takes <1 minute.

Q: What if the moderation queue is broken? A: Fix the queue. Don't bypass the flow. That creates worse problems.

Q: Can I use the service role key directly? A: Only in edge functions. Never in client-side code. Never for routine edits.

Related Files

• src/lib/entitySubmissionHelpers.ts - Core submission functions
• src/lib/entityFormValidation.ts - Enforced wrappers
• supabase/functions/process-selective-approval/index.ts - Approval processor
• src/components/admin/*Form.tsx - Form components using the flow

Update History

• 2025-01-XX: Added explicit RLS denial policies
• 2025-01-XX: Added versioning for photos table
• 2025-01-XX: Added user attribution to edge function
• 2025-01-XX: Created this documentation